As a company grows, it must focus on building infrastructure to support its growth. This includes
both the physical
infrastructure as well as the processes and systems that support it. A facility management
system is at the heart of
all this. It can be difficult to implement a facility management program. Facilities managers
need to bring together
disparate platforms into a well-managed, fully-integrated system.
Many facility management system tips can simplify and speed up the process. We'll be looking at
the actual process.
How can you best implement a facility management program? The process of implementing a facility
management system
can be different for each company depending on their size, growth rate, operations approach, and
many other
variables. However, the five main phases are the same.
A successful strategy for Facility Management
FM software has many benefits. FM software offers many benefits. It provides operational support
for facility
management processes such as space, maintenance, and services management. Facility management
software also gives
managers valuable analytics and information that helps them make the right decisions and
implement the right
measures.
Software for Facility Management
Cost savings and potential savings.
All it takes is cost transparency, solid costs registration, and allocation. Many facilities
management software can
be connected to financial systems in order to reduce manual data input, and ensure consistency
of data. The
dashboards can display costs such as costs per m2 per annum, costs per workstation per month,
and costs per user.
These reports can help you identify savings potentials based upon trends, deviations and
internal or external
benchmarking.
Flexibility to adapt to changing operational and business
requirements
The core business supports facility management by providing services and facilities that create a
safe and productive
environment for employees, students, contractors, and visitors. Facility management FM software
allows managers to
project future needs, create multiple scenarios and analyze the impact of different types and
sizes of real estate
and service providers. This software allows Facility Managers increase their contribution to
core business and
ensures timely alignment of facilities and services with changing needs.
The best sourcing strategy
Many organizations outsource their operational facility management or real estate services, such
as cleaning,
security, or maintenance, to professional service providers. Many international and large
providers offer Integrated
Facility Management Contracts, which include all support services and management. Facility
management software can
help you determine the best strategy for sourcing. It provides information about real estate,
space, assets,
processes, costs, and customer requirements. FM software allows you to quickly update or add
contracts, and helps to
monitor providers' performance once you have a strategy in place.
Demonstrating customer worth
Facility management has become a customer-oriented service due to its custom software
development techniques and business
value and impact. This customer-centric approach is strongly supported by facility
management software that integrates FM, IT, and HR services into one software solution. It
also offers 24/7 access to services via web-based Self-Service technology. Automated
customer surveys are an integral part of the best FM software. They allow customers to
evaluate and validate the quality and value of any service. This data allows facility
managers to continuously improve their services in order to increase customer
satisfaction.
Harmonizing workplace concepts with increased workforce mobility
Flexible working is becoming more common among employees. People can work anywhere they
want,
including on the train
or at home. Software for enterprise facility management allows you to align your
workplace with
the new dynamic of
workforce mobility.
Phase I: Identify stakeholders
Who will interact with your facility management software? There's a good chance that
everyone is
going to interact
with your facility management system. You just have to figure out how. Take this
example:
Ground-level employees can submit fix-it tickets via a portal for the computer
maintenance
management system (CMMS).
Managers update the employee directory. Executives use dashboard data to gain financial
and real
estate insights.
Facility managers analyze and collect data to improve their workplace. Technologists
integrate
IoT devices into the
office through the system. It all comes down to the interactions, integrations and
end-points
that impact the daily
operations of your facilities. Find out who and what they need. To make the next stage
easier,
you're basically
gauging demand.
Phase II: Software selection
What good is facility management software that doesn't have the features you require? To
guide
the selection of
software, use the information from the previous phase. This is how you select facility
management software.
-
1. Create a complete list with features and prices
-
2. Eliminate outliers (too costly, too many features, etc.).
-
3. Combine the list into a handful of contenders (three to five), and then demo
each
-
4. Consider the pros and cons for each option before you decide to try it.
Software development process that provides the best balance of features, benefits and
price
should be chosen. This is
the most crucial phase, as it determines the implementation of your facility management
software. You should
consider every aspect of software, including the user interface, integration
possibilities, and
the development
record of the company. This software is the gateway for all things facility management.
Is it
able to meet your
expectations and needs?
Phase III: Design and build the system
Once you have the software, start to plan your workflows. How will you integrate the new
facility
management software
into your business operations in order to create a system solutions. Take a look at the
following:
You could automate processes and tasks through the platform.
You can use the software to collect data and create reports.
Software integrates communication and collaboration options
Technology considerations are necessary for proper integration
Platform needs to rebuild manual or outdated processes.
Consider everything you have learned in Phase 1 and how these needs, wants and
expectations can
be incorporated into
the software. This will help to create a truly facility management system. Expect some
challenges. There will be
many square pegs and round holes. You should take the time to ensure that each aspect of
the
system works correctly
the first time. As the system becomes a standard, there will be fewer problems.
Phase IV: Programming and deployment
Make sure your facility management system is properly programmed before you roll it out.
Pre-emptive rollouts can
cause disruptions and frustrate employees. These are the last stages of a deployment.
1. To ensure that all processes and workflows work, test them.
2. Set up credentials and tiered permissions to users and stakeholders.
3. Identify cross-departmental considerations such as portals or workflows.
4. Confirm the integrations and accessibility of applications.
5. To close any security holes, run a security audit.
This is the wax, polish, and wash stage. It is the final touches before your facility
management
software can hit the
road. You should keep in mind that every company grows and will have new challenges. A
constantly evolving facility
management system is essential. You might not use what you create and deploy today, but
it is
there to help you get
there.
Phase V: Normalise use
You can make your facility management system the basis of everything you do. It should be
the
foundation of your
facility operations and the basis for all decision-making. It is the only way to get
back your
investment and reap
the benefits.
You'll find it much easier to implement facilities management software if you follow each
of the
five phases. This is
a gradual process that will ensure you meet your facility's needs by working backwards
to
identify them and then
selecting the software that best suits them. It is not an easy task. Yes, it is a
difficult task
but one that comes
with a roadmap. You will see a facility management system that allows your business to
grow.
It is difficult to manage and maintain facility operations. Facilities management
software such
as CMMS has made a
significant change in the way that facilities management is done. This has resulted in a
better
performance for
maintenance departments.
These are few steps to help you successfully implement facilities management.
1. How to effectively manage spare parts inventory
Begin by organizing your spare parts inventory. Imagine not being able to find a crucial
part
when you really need
it. It will not only slow down your process, but it will also cost you time and money.
The
maintenance supervisors
will be able to locate any part they need at any time and at any place if the
maintenance unit
is organized.
Energy management software is used to keep track of all organizational assets and to
automatically re-order parts so
that spare parts are always available. It makes repairs easy. It also provides precise
information about the
location of parts, so you don't have to waste time looking through warehouses.
2. Minimize Paperwork
The benefit of using technology and software such as CMMS is that paperwork can be
eliminated.
Software can also be
set up to automatically record information. Maintenance staff can also view all
information
linked to work
orders/tasks from their smartphones or computers. Maintenance experts will be able to
forget the
days of searching
through folders and filing cabinets to find the information they need.
3. Increase Productivity
Next, increase productivity within the facility. The computerized maintenance management
system
can be connected to
various mobile devices. This allows you to access real-time data, issue workorders from
your
workstation, and
inspect inventory. This will reduce your travel time by a lot. CMS provides maintenance
technicians important
information about processes, tools, and parts that are required to complete a task. This
allows
them to work
uninterrupted and without delay.
4. Reduce downtime and repair costs
It is important to make efforts to reduce downtime and repair costs in your company. You
will
lose revenue and your
business's reputation. Downtime can also cause a serious damage to your bottom line.
Planned maintenance can reduce equipment downtime. You can maintain structures and assets
by
using preventive
maintenance software. This will reduce their vulnerability to failures which in turn
means lower
maintenance costs.
5. Conformity to Regulation Standards
Next, you must adhere to regulations standards. Respect the national and
Global regulatory requirements. Maintenance administrators are often subject to periodic
audits
by regulatory
authorities. A CMMS can be used to prove regulatory compliance and reduce the amount of
paperwork required for
audits. Reports can be created that show the maintenance performed on critical
machinery. This
makes compliance
traceable and reduces the chance of being penalized.
6. Safety Boost
Warehouse management software can help you maintain and check your equipment regularly.
It will
also ensure that
safety standards are met to prevent major malfunctions and other failures. This improves
safety
and decreases
work-time lost due to mishaps. This will make both the workers and the environment
safer.
7. Reduce Overtime
The final step is to reduce overtime. By reducing the need for maintenance and emergency
repairs,
mobile CMMS can
reduce overtime. Your repair team can be more efficient and effective by scheduling
maintenance.
Choose the right
company to choose the right CMMS for you.
Conclusion
It is essential that maintenance be done regularly. Maintenance should not be seen as an
additional expense. Instead,
it should be viewed as a profit centre. A CMMS that is right for your operation can make
it more
productive. Every
business's heart is its facility. Each business wants to take good care of its facility.
The
Facility Management
System is the best way to manage your facility. There are many questions that you may
have. What
is a facility
management program? This system is important. What are the key features of the Facility
Management System? Let's now
discuss the answers to these questions.
Facility Management (FM), a maintenance management system, focuses more on the
maintenance of a
facility than its
assets. This system is designed to make it easier for you to manage your space,
building,
occupants, and other
resources more effectively. The majority of facility management tools are becoming more
sophisticated, integrated,
and advanced. Facility Management platforms provide a variety of options to help you
keep track
of all the things
they can do. We know that not everyone will need all the features offered. Therefore, we
have
created a facility
management checklist that can help you to identify your needs and organize your search
for
facilities software.
These facility management software features can save companies money by optimizing space
and
energy usage, as well as
increasing employee productivity. This can help you decide what features to prioritize
when
searching for software.
These features can help you manage your facility. Contact
us today, to know more about
our
services and approach
towards facility management system.
